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Organising your Filing cabinets

Filing cabinets are a great way to organise all your documents and files but unfortunately they don’t organize themselves! If you are struggling to file all your documents in the office or at home below are a few handy hints.

• Filing cabinets allow you to categorise your documents meaning you can find them easily again later. You need to think carefully how many categories you are going to need. You can assign colours to your categories which will mean you can find them by sight straight away or for larger sets you can name or number them. Examples of categories could be invoices, bank statements, utility bills etc.
• After you have determined how many categories you will need and what colours you will be assigning then you should label their individual folders clearly and place the relevant documents inside.
• If you have a lot of categories and are not using colour codes it is a good idea to order your categories alphabetically. This means you will be able to find your documents easily later.
• Many businesses are required to keep files for a long time, however if your filing cabinets are busting at the seams you should go through the contents and identify documents that can be removed and shredded. For the protection of your business or yourself we recommend that all discarded documents be shredded to eliminate any chance of identity fraud.
• Get into the habit of organising your filing cabinet on regular days. This will provide you a useful routine and keep your filing cabinets organised and up to date.

Filing cabinets offer great benefits to any home or office if well maintained and will save you time and frustration. We offer a wide range from simple desktop filing draws to large business filing solutions.